Improved Workflows with Kyocera Scanning2018-05-24T15:43:07+00:00

Improved Workflows with Kyocera Scanning.

Kyocera MFPs, DMConnect and PinPoint Scan Business Applications Case Study

Case Closed when Kyocera Addresses Scanning Issue at Law Firm

The Situation

This law firm, like most, handled an exorbitant amount of documents and required paper documents to be scanned into editable electronic Microsoft Word files.

The Challenge

The firm found its current solution was slow and ineffective, due to Optical Character Recognition (“OCR”) processing done at the MFP. In addition, document indexing and filing was an inconvenient process, requiring manual input of the time, date and name.

The Solution

TTSG was called to meet with the customer to address its document workflow needs. It was determined that the Kyocera HyPAS solution, DMConnect for Legal, powered by OmniPage OCR (“DMConnect”), would turn paper documents into Microsoft Word editable documents, quickly and effectively, by utilizing its server-based architecture. DMConnect also allows for auto-population of time, date and file name and pre-set dropdown information for indexing, which eliminates the need to manually input such information.

Since the firm’s volume is intense, Kyocera high-speed color A-3 MFPs were selected to compliment the DMConnect workflow. We also noted several secondary scans to SMB with limited usage and deployed a single license for PinPoint Scan for documents being reviewed at desktop. PinPoint Scan was utilized for basic scanning to PC on a selected MFP.

The Results

With DMConnect, the law firm was able to capture, store and share files quickly, easily and securely in their database. The OmniPage OCR component quickly processed all documents, compared to the firm’s previous OCR approach.

The Benefits

The firm can now apply OCR effectively, and file documents automatically, based on accurate indexing structure, saving time and reducing errors caused by manual indexing and routing of documents. OCR made it a significantly easier and more efficient process to search by key words or phrases within a PDF document. Editing, with the ability to convert documents into Word format, allowed effective updates and distribution of those documents.

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