Arlington Heights Secure Printing

Kyocera Net Manager

Private data is critical to your business, and you probably process more of it than you realize. Your everyday documents likely contain credit card numbers, home addresses, pay stubs, Social Security numbers, and other confidential business information. If this type of information falls into the wrong hands, it can result in stolen identities and thousands of dollars lost due to theft. When your business handles such sensitive information, you require Arlington Heights secure printing strategies.

One of the easiest ways to ensure this confidential data’s privacy is through your organization’s approach to document management. Paper documents are challenging to manage and secure. Kyocera Net Manager (KNM) is a comprehensive application designed to protect your sensitive data and manage your overall document output by preventing unauthorized users from gaining access to files they shouldn’t have.

  • Document digitization
  • Device and consumables optimization
  • Simplify IT support and administration

Print&Follow™

Control and Secure Your Document Flow

The Print&Follow™ function enables documents to be securely printed from any device but gives users additional protection against data leakage. Print jobs are not immediately fulfilled. Instead, staff must use their unique ID cards to unlock the job. Once the job owner logs into the KNM interface on their chosen printer, the project is unlocked, and the job is completed.

This process limits the potential for confidential information to fall into the wrong hands. It also prevents unnecessary printing and abandoned documents.

BENEFITS

  • A complete solution for printing services: A universal tool providing all services related to Copy/Print/Scan in one package
  • Secure printing fleet: Only authorized personnel can get access to Copy/Print/Scan, prevent the leakage of confidential documents
  • Accurate cost allocation: Charge specific to the user, department, or cost center on different charging schemes with lots of variety of reports
  • Personalization: Remembers the most often used settings and saves them as default settings when logging in.
  • Easy installation and management: Integration of a single unified system in an intuitive operation with minimal requirements for installation and system administration

HIGHLIGHTS

  • Authentication: Access devices in one step by PIN, ID-Card, or username and password
  • Security: Secure printing, data encryption, and Print&Follow™ function ensure that documents can only be accessed and printed by authorized people
  • Reporting: Provide detailed statistics report generated by a project, user, or department in real-time or a scheduled period
  • Scan-to-Me: Show the user’s scanning profile after login. Optionally, it can also implement with OCR (Optical Character Recognition) software.
  • Mobile Printing: Print documents from a mobile device by directly sending an email to the KNM server Printed materials can be collected later by entering the credential at the device.
  • Quota or Credit: Quota can be set to each user or department, or set up accounts for users with a prepaid credit