Efficient Operation with Document Solutions
Kyocera MFP and DMConnect Business Applications
Case Study: Kyocera MFP and DMConnect Provide Law Firm with Total Document Solutions
THE SITUATION
Efficient organizations operate best with a total document solution—one that streamlines all of their daily workflow needs. A small law firm had a system in place to process documents electronically by scanning to email and then resaving the document into a folder hierarchy.
THE CHALLENGE
Even though the system handled all of the firm’s document management needs, processing documents was still laborious. The process took away valuable time from the staff’s workdays. The office preferred to see its staff of attorneys working on client cases, rather than processing paperwork. The law firm began looking for a more efficient solution. The firm was looking for a solution that could help cut processing time dramatically.
THE SOLUTION
TTSG proposed replacing their current devices with two Kyocera Color multifunction products (MFPs). These MFPs can seamlessly handle all of the firm’s document processing and printing needs. Our team also proposed DMConnect, a Kyocera-developed business application that allows the Kyocera MFPs to route scanned documents to secure folders on the network.
In addition, DMConnect allows users to batch-scan stacks of documents and route them to the clients folder on the network (utilizing barcode routing sheets within the document to route those sections to the specific client folders). The application also provided blank page removal, so users are free to scan one-sided and two-sided sheets in the same batch.
THE RESULTS
After development, the Kyocera MFPs were immediately utilized as a printing, copying and scanning solution. Kyocera DMConnect positively impacted productivity because the custom workflow allowed users to scan a large number of documents quickly and efficiently, thus allowing the firm’s attorneys to focus on their cases.
THE BENEFITS
With increased productivity by the Kyocera Total Document Solution, the firm is able to focus their attention on what matters most to them—their clients.
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