Too Many Users, Too Few Devices.
Kyocera ECOSYS and MFP Case Study
Kyocera Simplifies College’s Printing System with New MFPs
One of the greatest challenges facing any institution is creating an efficient infrastructure and maintaining it long term. Consider a private chiropractic college whose faculty and administrators were sharing 16 Konica Minolta multifunctional products (MFPs) with nearly 700 students.
Aside from sheer volume, the most pressing issue was that the coin-operated MFPs were extremely inconvenient to operate. These coin-hungry devices proved to be frustrating for students who rarely carried cash on them, never mind coins.
Additionally, the system was problematic for the staff members who spent hours maintaining the devices, and for the instructors who graded tests on its time-consuming and costly Scantron system. After a comprehensive on-site assessment, Kyocera analyzed the situation and found additional problems, including limited managerial control of the network, and an over-reliance on expensive supplies and equipment.
Hoping to improve their present system while cutting costs, the school requested proposals from Kyocera, as well as a local Ricoh dealer. The Ricoh dealer’s proposal was dismissed because it would require the school’s continued use of a coin-operated system.
Kyocera’s proposal provided cost-effective solutions for all the issues the institution was facing. The school would save money by installing 25 desktop ECOSYS Kyocera printers along with 16 Kyocera MFPs that administrators would have greater managerial control over via NetViewer, a Kyocera developed network management tool, used to monitor, maintain and update all output devices locally and remotely.
Kyocera also suggested equipping the devices with a custom suite of Kyocera HyPAS business applications. Included in this suite was PaperCut, a business app that tracks walk-up copying and has an option called the “ Payment Gateway Module,” that allows users to transfer funds from an external source, such as Paypal’s PlayFlow, into their personal PaperCut account.
This solution resolved the coin operated issue, allowing students to simply swipe their credit or debit card when paying for copies. The dealer also suggested Teaching Assistant, a Kyocera developed business application which streamlines the task of printing, grading, and analyzing multiple-choice exams.
The solution was an immediate success. Students no longer had to search for cash when copying research materials. Administrators managed the system in less time—and with greater productivity. The faculty uses Teaching Assistant to automatically grade exams with ease. Plus, the new system reduced the cost of hardware, maintenance, and supplies.
The school finally had an efficient infrastructure. Now students, administrators, and faculty were sharing a cost-saving system—along with new ideas on science and the art of healing.